How to Ensure Great Meetings

ClarityThe Cambridge dictionary defines clarity as the quality of being clear and easy to understandIn a great interaction or meeting people come out with a clearer understanding of a situation with greater precision of knowledge and clearcut next steps than before the meeting or interaction Doubts are cleared Any mixed signals clarified Hedges eliminated Everybody is clear as to what they need to do next and who is doing what One leaves the interaction better informed and equipped to tackle whatever the challenge or problem might beNow think of the meetings one has when people come out more confused more unsure of what to do We have all attended these group gropes or even individual oneonone meetings which were thick with dense mumbojumbo buzzword bingo oozy obfuscation and mixed signals that left us more mystified and doubtful than before we had the interactionOne way of ensuring clarity is to speak simply using plain language and have people play back what the next steps areBeliefIt is one thing to be clear as to what must be done next but it is just as important is to leave an interaction with a greater belief in your or your teamamp8217s ability to do what is necessaryMany managers collapse the mood of a room by berating an individual or teamamp8217s performance without some offsetting knowledge or guidance on how they can do things better or improve themselvesA great interaction occurs when one leaves a meeting feeling more confident about oneamp8217s capabilities in tackling what must be done Even if one had received feedback in a meeting about not having done a good job it is key to leave with guidance and a sense of motivation that one can fix the situation and find a remedy A dirgelike procession of individuals with hangdog faces droopy shoulders and shuffling feet is not just a downer but a negative vibe that echoes through everybody who interacts with the individuals whose selfbelief was drained out of themA key is to leave someone feeling better about themselves after you meet them rather than worse even if you provide them with lessthanpositive information by showing how you or another individual tackled the same problem reminding them of the times they recovered when they were knocked back by a challenge or sharing your individual stories of tackling similar situationsEnergyWe are living in a time of great change accelerating velocity of business and multiple pressures This is often leaving people drained burned out and wanting to just curl up under a blanket from the noise and tensionGreat interactions leave people rejuvenated replenished and refreshed While clarity is about the mind and belief is about the heart energy is about the bodyBringing energy to a meeting can boost others It is contagious Other ways to leave people more energized can involve leveraging humor providing the opportunity to take a break or bringing empathy and understanding on the forces that drain energy with some ideas of fixing them that can leave people with a boostRegardless of whether one interacts in person or remotely individually or in groups or how senior or junior one is the likelihood of having a great meeting or interaction is likely to improve if one focusses on leaving everybody you interact with clarity belief and energySelfpublished at MediaVillage through the wwwAvrioB2Bcom platformClick the social buttons to share this content with your friends and colleaguesThe opinions and points of view expressed in this content are exclusively the views of the author andor subjects and do not necessarily represent the views of MediaVillagecomMyersBizNet Inc management or associated writers

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How to Ensure Great Meetings

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Rishad Tobaccowala

Breaking Barriers: Nada Bradbury’s AD-ID Strategy for Advertising Effectiveness and Women in Tech - By E.B. Moss

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